Getting Started with WebSmart Hub
Welcome to your new client portal. This dashboard is your central hub for managing digital services, viewing invoices, and contacting our team.
Create Account
Register with your email to access your secure dashboard.
Instant Activation
Most services activate instantly after payment. No waiting required.
Dedicated Support
Access support tickets or chat directly from your "My Account" area.
Billing & Payments
Accepted Methods
We accept secure credit/debit card payments via Stripe. Orders are activated as soon as payment is confirmed.
Secure Transactions
Your security is our priority. We use 256-bit SSL encryption for all transactions. We do not store your full credit card numbers on our servers.
Subscription Management
Recurring services renew automatically to ensure no service interruption. You can cancel a subscription at any time from your dashboard to stop future billing.
Refund Policy
If a service fails to deploy due to a technical error, you will be automatically refunded. For other inquiries, please contact support within 24 hours of purchase.
How Can We Help?
Our team is dedicated to your success. If you run into any issues or have questions about our services, here is how to reach us.
Email Support
Send us a detailed message and we'll get back to you as soon as possible.
websmarthubglobal@gmail.comService Guides
Detailed instructions for every tool we offer are listed below on this page.
Browse Guides ↓WebSmart Hub AI Receptionist
Your 24/7 AI receptionist answers customer questions on your website, captures leads, books appointments into your calendar (Chat + Booking plan) and answers your business phone (Chat + Booking + Phone plan). Open it any time at websmarthub.appserviceportal.com/receptionist.
In This Guide
Open Your Dashboard
Train It on Your Business
Add Business Facts
Set Its Personality
Customize the Look
Test It
Add It to Your Website
No Website? Share Your Chat Link
How Leads Are Captured
Take Over a Chat
Alerts
Choose How Booking Works
Hours and Appointment Types
Connect Your Calendar
Customer Emails
Get Your Phone Number
Keep Your Current Number
Voice and Greeting
Transfers
Spam Protection
Your Calls
Send Leads to Your Tools
Phone Call Length
Upgrade
How It Works
Appointment Booking
CRM
Reputation Management
AI Visibility Autopilot
WebSmart Hub VPN Guide
Browse privately, access content worldwide, and protect your data on any network. Military-grade encryption with servers in multiple countries.
In This Guide
Choose Your VPN Username
Complete Your Order
Review your order, apply a promo code if you have one, and submit payment. Your VPN account will be activated within minutes and your login credentials will be sent to your email.
Download the App
Install and Connect
- Download and install the app for your device
- Open the app and enter your VPN username and password
- Select a server location (or use the recommended server)
- Tap Connect
That's it — you're now protected.
Choosing a Server
For the fastest speeds, connect to a server closest to your physical location. To access content from a specific country, connect to a server in that region. The app will show you available servers and their current load.
Switching Protocols
If you experience slow speeds or connection issues, try changing the protocol in the app settings. Available protocols include:
OpenVPN (UDP) — Best for speed
OpenVPN (TCP) — Best for reliability
IKEv2 — Best for mobile devices
L2TP/IPsec — Wide compatibility
PPTP — Legacy support
Connecting Multiple Devices
Your account supports up to 10 simultaneous connections. Install the app on your phone, laptop, tablet, TV, and more — all can be connected at the same time with a single account.
L2TP/IPsec Setup
If you need to configure L2TP/IPsec manually on any device, use these details:
Server: Use any server address from the app
Username: Your VPN username
Password: Your VPN password
Secret/Pre-Shared Key: 321inter
IKEv2 Setup
For manual IKEv2 configuration:
Server: Use any server address from the app
Remote ID: The server address you're connecting to
Local ID: Your VPN username
Username: Your VPN username
Password: Your VPN password
Features
Military-Grade Encryption — Your data is protected with state-of-the-art encryption on any network
Global Server Network — Connect to servers worldwide for fast, reliable access to content from anywhere
Zero Logs Policy — We don't track, store, or sell your browsing activity
Unlimited Bandwidth — Stream, download, and browse without speed throttling or data caps
P2P & Torrenting Supported — Fully supported on all servers with complete privacy
10 Simultaneous Connections — Protect all your devices with one account
1 Gbps Server Speeds — High-speed servers for optimal performance
Slow Connection Speeds
If you're experiencing slow speeds, try these steps:
- Connect to a server closer to your location
- Switch to a different protocol (OpenVPN UDP is usually fastest)
- Try a different server in the same region
- Check your base internet speed without VPN
Connection Issues
If you can't connect:
- Check that your username and password are entered correctly
- Try switching between protocols in the app settings
- Restart the app and try again
- Check your internet connection without VPN
- Try a different server location
Common Questions
How many devices can I use? You can connect up to 10 devices simultaneously with a single account.
How do I find my password? Your password was sent to your email when you purchased the VPN. Check your inbox and spam folder for the welcome email.
Can I use it for streaming? Unlimited bandwidth means no data caps or throttling. Access to specific streaming services is not guaranteed.
Is torrenting allowed? Yes, P2P and torrenting is fully supported on all servers.
Do you keep any logs? No. We operate a strict zero-logs policy — no connection logs, no usage logs, nothing.
How fast is the connection? All servers are connected via 1 Gbps ports. For best speeds, connect to a server closest to your location.
What protocols are supported? WireGuard, OpenVPN (UDP/TCP), IKEv2, L2TP/IPsec and PPTP.
WebSmart Hub Link in Bio
A branded bio page on biolnk.net with unlimited links, click analytics, 20 themes, and scheduled drops — the polished Linktree alternative for any social bio.
In This Guide
Your Bio URL
Accessing the Dashboard
Customizing in Under a Minute
Changing Your Slug
Display Name
Tagline
Avatar URL
Accent Color
Choosing a Theme
Theme Categories
Preview Before Saving
Adding a Link
Link URL Formats
Editing a Link
Reordering Links
Hiding a Link
Deleting a Link
Adding Social Profiles
How They Display
Saving Socials
Stat Tiles
Top Links Table
Recent Activity Feed
Bot Filtering
Built-in Preview
Auto-Refresh
Open in New Tab
Where to Put the URL
Keep Links Fresh
Use Emojis in Labels
Test on Mobile
WebSmart Hub AI Invoicing Guide
Create beautiful invoices, get paid faster, and let AI help you price your services. Everything you need to run a professional billing operation — your branding, unlimited invoices, and instant payments. Your portal will be live at yourbrand.invoicepaypro.com.
In This Guide
Accessing Your Invoicing Portal
Your invoicing portal is built right into this site at websmarthub.appserviceportal.com/invoice — that's where you log in to create invoices, manage clients, and track payments. There's nothing to install and no separate domain to remember.
Enter Business Details
Provide your business name and optionally add your logo URL. Select your brand color — this will be used throughout your invoices, emails, and client portal.
Complete Payment
Apply a promo code if you have one, then enter your payment details. Click "Pay & Activate" to create your invoicing portal instantly. Your site goes live immediately.
Full Feature List
- Your Own Portal — Live at websmarthub.appserviceportal.com/invoice
- Unlimited Invoices — Create as many invoices as you need
- Unlimited Clients — Store all your client information
- Unlimited Estimates — Send quotes before finalizing work
- AI Pricing Assistant — Get market-based pricing suggestions
- One-Click Payments — Clients pay instantly via card
- Automatic Reminders — System sends payment reminders for you
- Recurring Billing — Set up weekly, monthly, or yearly invoices
- Client Portal — Clients view and pay invoices online
- Custom Branding — Your logo and colors on everything
- Professional PDFs — Download and send polished invoices
- Payment Tracking — See what's paid, pending, and overdue
- Mobile Friendly — Works perfectly on any device
Access Your Portal
After activation, your branded portal is live at websmarthub.appserviceportal.com/invoice. Log in to access your dashboard showing key metrics:
- This Month — Revenue for current month
- This Year — Total annual revenue
- Unpaid — Outstanding invoice amount
- Overdue — Past-due invoices
Check your email after activation for email and password details.
Connect Payment Processing
Content Go to Settings > Payment Settings and click "Connect Bank Account with Stripe". This links your bank account so client payments go directly to you — no middleman fees.
Set Up Business Information
In Settings, configure your business details:
- Business Name — Appears on all invoices
- Phone Number — Contact number for clients
- Business Address — Your business location
- Business Logo — Upload JPG, PNG, GIF, or SVG (max 2MB)
- Brand Color — Used throughout invoices and emails
- Google Business URL — For review requests after payment
Start a New Estimate
Content From your dashboard, click New Estimate. Estimates are quotes you send clients before work begins — they can be converted to invoices once approved.
Select or Add Client
Content Choose an existing client from the dropdown, or select + Add New Client to create a new one. Enter client name, email, phone, and address.
Add Line Items
Click + Add Line Item to manually add services. For each item, enter:
- Description — What the service is
- Quantity — How many units
- Rate — Price per unit
Use AI Smart Pricing
Click ✨ AI Smart Pricing to let AI suggest pricing. Describe the work, enter your location, then select:
- Project Scope — Single service, standard job, multiple services, or large project
- Timeline — Standard, rush/urgent, or flexible
- Complexity — Basic, standard, or advanced
- Materials — You provide, client provides, or not applicable
Click Generate Smart Pricing and AI analyzes market data to suggest accurate line items.
Review and Create
Review the totals showing Subtotal, Tax, and Total. Add a tax rate if applicable, include notes for terms or payment instructions, and optionally make it recurring. Click Create Estimate to save and send.
Start a New Invoice
Content From your dashboard, click New Invoice. The process is identical to estimates — select client, add line items (manually or with AI), set tax rate, and add notes.
Send to Client
Once created, invoices are sent to your client via email. The email includes a Pay Now button that links directly to secure payment on your branded portal.
Track Payment Status
View all invoices on your dashboard. Filter by status:
- Sent — Invoice delivered, awaiting payment
- Paid — Payment received
- Overdue — Past the due date
How It Works
The AI pricing assistant analyzes your service description and location to suggest market-based pricing. It factors in:
- Your geographic area and local rates
- Job complexity and scope
- Industry standards for similar services
- Timeline and urgency factors
Using AI Pricing
- Click ✨ AI Smart Pricing when creating an estimate or invoice
- Describe the work in detail (e.g., "Deep clean 3-bedroom house" or "Logo design + business cards")
- Enter your city and state for location-based pricing
- Select project scope, timeline, complexity, and materials options
- Click Generate Smart Pricing
- Review suggested line items and click Add These Items
You can always adjust the AI-generated prices before sending.
Set Up Recurring Billing
When creating an invoice or estimate, check the Make this recurring box. Select the frequency:
- Weekly — Invoice generated every week
- Monthly — Invoice generated every month
- Yearly — Invoice generated annually
Perfect for retainers, maintenance contracts, or subscription services.
How Reminders Work
The system automatically sends polite email reminders for unpaid invoices. Stop chasing payments — once an invoice is overdue, a reminder goes out every 7 days until it is paid or marked otherwise.
Business Branding
Make every invoice look professional with your branding:
- Business Logo — Appears on invoices and emails
- Brand Color — Applied to buttons, accents, and highlights
- Business Name — Shown prominently on all documents
- Business Address & Phone — Professional contact details
Review Requests
Enable Send review requests after payment to automatically ask satisfied clients for Google or Yelp reviews after they pay. Add your Google Business Profile URL and optional Yelp URL in Settings.
Common Questions
Where is my invoicing portal? Your portal is live at websmarthub.appserviceportal.com/invoice. This is where you log in to manage invoices and where clients go to view and pay.
How does the AI pricing work? Describe your service and location. The AI analyzes market data to suggest accurate pricing — factoring in your area, complexity, and industry standards. You can always adjust the final price.
How do I receive payments? Connect your Stripe account in Settings. When clients pay an invoice, money goes directly to your bank account — no middleman, no extra fees from us.
Can I set up recurring invoices? Yes! Perfect for retainers, maintenance contracts, or subscriptions. Set up weekly, monthly, or yearly invoices that automatically generate and send to your clients.
Is there a limit on invoices or clients? No limits at all. Create unlimited invoices, store unlimited clients, and send unlimited estimates. Scale your business without restrictions.
Will it have my branding? Absolutely. Upload your logo, set your brand colors, and your business name appears on all invoices, emails, and the client payment portal.
Can clients pay from their phone? Yes! The entire platform is mobile-friendly. Clients receive an email, tap the pay button, and complete payment in seconds from any device.
What's the difference between estimates and invoices? Estimates are quotes sent before work begins. Invoices are bills for completed work. Both can be created with AI pricing assistance.
How do automatic reminders work? The system sends polite email reminders for unpaid invoices automatically. You don't need to chase payments manually.
How do I get support? Contact WebSmart Hub support through the website if you have questions or issues with your invoicing portal.
How It Works
CRM
Reputation Management
Appointment Booking
WebSmart Hub Digital Gift Cards
Sell digital gift cards for your business from a branded page. Customers pay online, the recipient gets a code by email, and you redeem it in store. Free to activate; a 3% platform fee per card sold.
In This Guide
Open Your Gift Card Dashboard
Connect Your Bank Account
Set Up Your Page
Share Your Link
The Purchase Page
Instant Delivery
Balance Check
Look Up a Code
Enter the Amount Used
Cards List and Void
Where the Money Goes
Refunds
Card Validity
WebSmart Hub E-SIM Guide
Get instant mobile data in 150+ countries. Receive a QR code via email, scan it with your phone, and connect to high-speed 4G/LTE and 5G networks wherever you travel.
In This Guide
Select Your Destination
Enter the country or region where you need data coverage. Options include individual countries (like France, Japan, or United States) and multi-country regional plans (like Europe 40+ areas, Asia 20+ areas, or Global 130+ areas).
Choose Your Plan
Select a data plan based on your needs. Plans vary by:
Data Amount — Daily allowance (e.g., 500MB/day, 1GB/day, 2GB/day)
Duration — How many days the plan is valid (e.g., 5 days, 10 days, 30 days)
Coverage — Single country or multi-country regional coverage
Complete Your Order
Review your order, apply a promo code if you have one, and submit payment. Your E-SIM will be delivered instantly via email.
Email Delivery
After purchase, you'll receive an email containing:
QR Code — Scan this to install your E-SIM
SM-DP+ Address & Activation Code — For manual installation if needed
Usage Check Link — Check your remaining data anytime
Installation Instructions — Step-by-step guide for your device
Method 1: Scan QR Code
The easiest way to install your E-SIM:
- Open your phone's camera
- Point it at the QR code from your email
- Tap the notification that appears
- Tap Add Cellular Plan or Install
- Follow the on-screen prompts to complete setup
Method 2: Manual Installation
If scanning doesn't work, enter the details manually:
On iPhone:
- Go to Settings > Cellular > Add eSIM
- Tap Use QR Code > Enter Details Manually
- Enter the SM-DP+ Address from your email
- Enter the Activation Code from your email
- Tap Next and follow the prompts
On Android:
- Go to Settings > Network & Internet > SIMs
- Tap Add or Download SIM
- Select Enter code manually
- Enter the SM-DP+ Address and Activation Code
- Tap Confirm and follow the prompts
Before You Travel
You can install your E-SIM up to 30 days before your trip. The data plan won't start until you first connect to a network at your destination.
- Install the E-SIM while you still have WiFi
- Keep the E-SIM turned off until you arrive
- The plan activates when you first connect abroad
When You Arrive
- Go to Settings > Cellular (iPhone) or Settings > Network & Internet > SIMs (Android)
- Turn ON your E-SIM line
- Enable Data Roaming for the E-SIM
- Turn OFF data roaming for your home SIM (to avoid charges)
- Wait up to a few minutes to connect
First-time connection may take up to an hour in some locations. If you don't connect immediately, restart your phone.
How Your Plan Works
- Each plan includes a fixed amount of data valid for a set number of days, shown in the plan name
- Your plan starts when the E-SIM first connects to a network at your destination, not when you buy it
- When the data runs out or the validity ends, the plan stops; you can buy another plan any time
- If your plan name includes FUP (for example FUP1Mbps), it has a daily high-speed allowance, after which speed is slowed to that rate until the next day
Checking Your Data Usage
Monitor how much data you've used:
Method 1: Usage Link
Click the usage check link from your email to see real-time stats
Method 2: Phone Settings
Go to Settings > Cellular > Cellular Data Usage to view consumption
Note: Usage updates may not be instant — allow time for the system to sync.
Using Hotspot
Most E-SIM plans support hotspot sharing, allowing you to share your data connection with other devices like laptops or tablets.
On iPhone:
Go to Settings > Personal Hotspot and turn it on
On Android:
Go to Settings > Network & Internet > Hotspot & Tethering
Automatic Configuration
APN settings are configured automatically for most devices and destinations. You typically don't need to change anything.
Japan (iOS Only)
Go to Settings > Cellular > Cellular Data Network
In the APN field, enter: vmobile.jp
Make sure Data Roaming is turned ON for your E-SIM
Supported Devices
Your phone must be E-SIM compatible and carrier unlocked to use an E-SIM.
iPhone — iPhone XR and newer (iPhone XS, 11, 12, 13, 14, 15, 16 series)
Google Pixel — Pixel 3 and newer
Samsung Galaxy — Galaxy S20 and newer, Galaxy Z Fold/Flip series
Other Brands — Many newer models from Motorola, OnePlus, Oppo, and others
Checking iPhone Compatibility
- Go to Settings > General > About
- Scroll down and look for EID
- If you see a 32-digit EID number, your iPhone supports E-SIM
Checking Android Compatibility
- Go to Settings > Network & Internet
- Look for SIM or Mobile Network options
- If you see Add eSIM or Download SIM, your device supports E-SIM
Carrier Unlock Requirement
Your phone must be unlocked from your carrier to use an E-SIM from another provider. If your phone was purchased outright or your contract is complete, it's likely unlocked. Contact your carrier if you're unsure.
Can't Connect to Internet
If you've installed the E-SIM but can't get online:
- Go to Settings > Cellular > Cellular Data
- Select your E-SIM as the data line
- Make sure Data Roaming is ON for the E-SIM
- Check for signal bars — if none, restart your phone
- Try manually selecting a network: Settings > Cellular > Network Selection > turn off Automatic and choose a carrier
- Turn off any VPN
- Toggle the E-SIM OFF and back ON
Can't Install E-SIM
If the QR code won't scan or installation fails:
- Make sure your device is E-SIM compatible
- Confirm your phone is carrier unlocked
- Check you have a stable WiFi or data connection
- Verify the QR code hasn't already been installed on another device
- Try manual installation using the SM-DP+ Address and Activation Code
Accidentally Deleted E-SIM
If you delete your E-SIM by mistake:
- You can reinstall it by scanning the same QR code again
- The QR code only works on the same device it was originally installed on
- You cannot transfer a deleted E-SIM to a different device
Key Rules
One Device Only — Each QR code can only be installed on one device. Once installed, it's locked to that device.
No Transfers — An activated E-SIM cannot be moved to a new phone.
30-Day Install Window — Install your E-SIM within 30 days of purchase. The data plan starts when you first connect.
No Top-Ups — Plans cannot be extended or topped up. Purchase a new plan if you need more data.
Using Both SIMs
On dual-SIM phones, you can use your E-SIM alongside your regular SIM:
Home SIM — Keep for calls and texts (turn off data roaming to avoid charges)
E-SIM — Use for affordable mobile data while traveling
Go to Settings > Cellular to manage which SIM is used for calls, texts, and data.
5G Availability
5G speeds are available in select countries including:
United States, United Kingdom, Germany, France, Spain, Italy, Japan, South Korea, Australia, Singapore, and more.
Network availability depends on local carrier coverage. Your device will automatically connect to the fastest available network (5G/4G/LTE/3G).
Common Questions
What is an E-SIM? An E-SIM is a digital SIM card built into your phone. Instead of inserting a physical SIM, you scan a QR code to download your cellular plan.
Can I use my regular SIM at the same time? Yes. On dual-SIM phones, keep your home SIM for calls and texts while using the E-SIM for data.
How many E-SIMs can I store? iPhones can store up to 10 E-SIMs; Android devices typically store 5-7. Only one E-SIM can be active at a time.
Can multiple phones use the same QR code? No. Each QR code is tied to one device and can only be scanned once.
What happens if I use all my data? Your plan stops working when its data is used up. You can buy another plan at any time.
Can I reinstall a deleted E-SIM? Yes, scan the original QR code again on the same device. It cannot be installed on a different device.
Can I transfer my E-SIM to a new phone? No. Once activated, an E-SIM cannot be transferred. If you haven't activated it yet, you can install it on a different device.
WebSmart Hub Document Signer
Send documents for e-signature, see who has signed, and keep every signed copy with a full audit trail. Open it any time at websmarthub.appserviceportal.com/sign.
In This Guide
Open Document Signer
Add Your Branding
Upload a PDF
Add Signers
Place Fields
Send
Generate a Contract
Templates
Bulk Send
Document Status
Reminders and Expiration
Signing
Download
API and Webhooks
How It Works
CRM
WebSmart Hub Cloud Storage
Secure cloud file storage with sharing, collaboration, and end-to-end encryption.
Logging In
2. We recommend changing your password after your first login.
Dashboard Overview
Upload Files & Folders
2. Select files or drag and drop them into the browser window.
3. Files will begin uploading immediately. Large files are uploaded in chunks for reliability.
Supported File Types
Sharing Files
2. Enter an email address or generate a public link.
3. Set permissions: View Only or Edit.
4. Click "Share" to send the invitation.
Team Workspaces
Checking Usage
Upgrading Your Plan
Encryption
Changing Your Password
2. Select "Account Settings".
3. Enter your current password and your new password.
4. Click "Save" to update.
WebSmart Hub Appointments Guide
Let clients book appointments 24/7 from your professional booking page. Reduce no-shows with automatic reminders, manage multiple staff members, and keep your calendar perfectly organized. Your booking page will be live at yourbusiness.quickreserve.net.
In This Guide
Set Up Your Booking Platform
Enter your business name and select your brand colors (primary and secondary) to match your business. Optionally add your logo URL. Apply a promo code if you have one, enter payment details, and click "Pay & Activate". Your admin dashboard will be live at websmarthub.appserviceportal.com/appointments, and you can set your public booking page address anytime under Settings → Booking Page Address.
Receive Your Login Credentials
After purchase, you'll receive an email with your admin login details:
- Admin Dashboard: websmarthub.appserviceportal.com/appointments
- Public Booking Page: the address you choose under Settings → Booking Page Address
- Username: Your email address
- Password: Auto-generated secure password
Log in to the admin dashboard to set up your services, staff, and availability.
Full Feature List
- Professional Booking Page — Branded with your logo and colors
- 24/7 Online Booking — Clients book anytime, even while you sleep
- Email Reminders — An automatic reminder email the day before cuts no-shows
- Google Calendar Sync — Two-way sync prevents double bookings
- Client Database — Store customer info and appointment history
- Service & Pricing Setup — Unlimited services with custom durations and prices
- Custom Business Hours — Set availability for each day of the week
- Staff Calendars — Multiple staff members with individual schedules
- Multi-Location Support — Manage multiple business locations
- Appointment History — Track all past and upcoming bookings
- Analytics Dashboard — View bookings, revenue, and trends
- Block-Off Unavailable Times — Lunch breaks, vacations, personal time
Navigating Your Dashboard
Log in at websmarthub.appserviceportal.com/appointments to access your admin dashboard. The main navigation includes:
- Dashboard — Overview showing total services, upcoming appointments, and account status
- Appointments — View and manage all bookings with status filters (Pending, Confirmed, Completed, Cancelled)
- Customers — Access your customer database with contact details and appointment history
- Services — Create and manage bookable services
- Schedule — Set your business hours for each day
- Analytics — View performance reports and booking trends
- Locations — Add multiple business locations
- Staff — Manage team members and assign them to services
- Settings — Configure business info, branding, and booking policies
- Preview — View your public booking page
Create Your Services
Go to the Services tab and click + Add Service. For each service, enter:
- Service Name — What clients will see (e.g., "1 Hour Consultation")
- Duration (minutes) — How long the appointment lasts
- Price — Cost of the service (set to $0.00 for free sessions)
- Description — Brief explanation of what's included
Click Save to add the service. Your services appear in a list showing name, duration, price, and status. You can Edit, Deactivate, or Delete any service at any time. Deactivated services won't appear on your public booking page but remain in your system.
Set Your Availability
Go to the Schedule tab to define when you're open for bookings. For each day of the week:
- Toggle between Open or Closed
- Set the start time and end time for open days
For example, set Monday-Friday from 9:00 AM to 5:00 PM, and mark Saturday-Sunday as Closed. Customers can only book appointments within these defined hours. Time slots outside your business hours won't appear as available.
Add Staff Members
Go to the Staff tab and click + Add Staff Member. Enter their details:
- Name (required)
- Email — For notifications
- Phone — Contact number
- Title/Role — Their position (e.g., "Senior Stylist")
- Photo — Upload a profile image (JPG, PNG, WEBP)
- Assign to Services — Select which services this staff member can perform
Customers can choose who they want to book with when multiple staff are available.
Add Locations
Go to the Locations tab and click + Add Location. Enter:
- Location Name (required)
- Street Address
- City, State, ZIP Code, Country
- Phone — Location-specific contact number
Add multiple locations if your business operates from different addresses. Customers can select their preferred location when booking.
Configure Your Settings
Click the Settings icon to access Business Settings with three sections:
Business Information:
- Business Name, Email, Phone
- Timezone — Ensure appointments display in correct local time
- Address — Your business location
Branding:
- Logo URL — Displayed on booking page and confirmation emails
- Primary Color and Secondary Color — Applied to your booking interface
Booking Policies:
- Cancellation Notice (hours) — Minimum time before appointment that customers can cancel
- Booking Buffer (minutes) — Time padding between appointments
- Max Advance Booking (days) — How far ahead customers can book
- Minimum Advance Notice (hours) — Required notice before booking
- Currency — USD, EUR, GBP, CAD, or AUD
View and Manage Appointments
Go to the Appointments tab to see all bookings. Use the Status Filter to view:
- All Statuses — Every appointment
- Pending — Awaiting confirmation
- Confirmed — Approved appointments
- Completed — Finished sessions
- Cancelled — Cancelled bookings
Each appointment shows the customer name, service, date/time, and status. Click any appointment to view details or update its status.
Customer Database
Go to the Customers tab to access your complete customer list showing Name, Email, Phone, and total Appointments. Click any customer to view their full appointment history and contact information. This database grows automatically as customers book through your page.
Track Your Performance
Go to the Analytics tab to view business performance metrics:
Key Metrics:
- Total Bookings — Number of appointments booked
- Total Revenue — Income from paid services
- Completed — Successfully finished appointments
- Cancellations — Number of cancelled bookings
Visual Reports:
- Bookings Over Time — Chart showing booking trends by date
- Popular Services — Which services are booked most frequently
Filter by date range to analyze specific periods. Use these insights to optimize your service offerings and identify busy periods.
The Public Booking Experience
Share your public booking link (the address you set under Settings → Booking Page Address) on your website, social media, or email signature. When customers visit, they see a professional 3-step booking process:
Step 1 — Select a Service: Services display as cards showing price, duration, and description. Customer selects one and clicks Continue.
Step 2 — Select Date & Time: An interactive calendar shows available dates. After selecting a date, available time slots appear based on your business hours and existing bookings. Customer picks a time and clicks Continue.
Step 3 — Your Information: Customer enters their Full Name (required), Email (required), Phone, and any Additional Notes. A booking summary shows the service, duration, date, and time for review.
Booking Confirmation
After clicking Confirm Booking, customers see a confirmation screen with their appointment details. The system automatically sends a confirmation email with all the booking information. The appointment immediately appears in your admin dashboard for management.
Automatic Reminders
Common Questions
How do clients book appointments? You get a professional online booking page where clients can see your available times, select a service, and book instantly. Share the link on your website, social media, or email signature.
Will it remind clients of their appointments? Yes! An automatic reminder email is sent about a day before each appointment. This dramatically reduces no-shows and last-minute cancellations.
Can I manage multiple staff members? Absolutely. Create separate profiles for each staff member with their own services and availability. Clients can choose who they want to book with.
Does it sync with my existing calendar? Yes! Two-way Google Calendar sync keeps everything updated in real-time. Appointments booked online appear on your calendar, and blocked times show as unavailable.
Can I set different services and prices? Yes. Create unlimited services with custom names, durations, prices, and descriptions. You control exactly what clients can book and how long each service takes.
Can I block off vacation or unavailable times? Definitely. Set your business hours for each day, and those are the only times available for booking. Closed days and times outside your hours won't appear as bookable.
Where do I log in to manage my bookings? Log in at websmarthub.appserviceportal.com/appointments using the credentials sent to your email after purchase.
How do I get support? Contact WebSmart Hub support through the website if you have questions or issues with your appointment booking system.
How It Works
CRM
Reputation Management
Invoicing
AI Receptionist
WebSmart Hub Website Builder Guide
Build professional websites with AI. Describe your business, choose a layout and color scheme, and AI generates a complete WordPress website with content, images, and SEO — ready to publish in minutes. Includes AI Blog, AI SEO Watcher, custom domain support with free SSL, and full WordPress admin access.
In This Guide
Select Website Builder
Navigate to Website Builder in the WebSmart Hub marketplace. Review the service details and pricing.
Complete Payment
Apply a promo code if you have one, then enter your payment details. Click "Pay & Activate" to complete your purchase.
Access Your Builder
Your Website Builder account is activated instantly upon successful payment. You'll receive login credentials via email to access the builder at websmarthub.appserviceportal.com/sites.
Full Feature List
- AI-Generated Websites — Describe your business and get a complete, production-ready website in minutes
- AI Page Generator — Add new pages to your site with AI-written content and imagery
- AI Page Editor — Edit existing pages using natural language instructions
- AI Blog — Write and publish SEO blog posts on any topic in one click
- AI SEO Watcher — Scan your site for SEO issues and auto-fix them with AI
- WordPress Powered — Every site runs on WordPress with full admin access
- Custom Domain Support — Connect your own domain (yourbusiness.com) with free SSL
- Mobile-Responsive Design — Sites automatically adapt to all screen sizes
- Multi-Page Websites — Up to 10+ pages generated per site including Home, About, Services, Contact, Blog, and more
- Professional Stock Images — AI selects and places relevant images from Pexels and Unsplash
- 20 Color Schemes — Choose from professionally designed color palettes
- 4 Layout Styles — Dark Rounded, Minimalistic Plain, Condensed Bold, and Industrial Edge
- AI Industry Detection — Automatically detects your business type from your description
- AI Page Recommendations — Suggests the best pages for your specific industry
- Hosting Included — No separate hosting purchase required
- SSL Security Certificate — Secure HTTPS included automatically
- Up to 3 Sites — Create and manage up to 3 websites per account
Log In to the Builder
After activation, log in at websmarthub.appserviceportal.com/sites using the credentials sent to your email. You'll land on your Dashboard showing all your sites.
Create Your First Site
Click "New Site" from your Dashboard. A 6-step wizard guides you through the process:
Step 1 — Business Info: Fill in your business name (required), business description (required — describe what your business does, your key services, and what makes you unique), detected industry (AI auto-fills this), and optional contact details (phone, email, address) that will appear on your website.
Step 2 — Choose Pages: AI recommends pages tailored to your industry. For example, a plumbing business might get: Home, About, Services, Drain Cleaning, Water Heater Repair, Contact, Blog. Toggle any page on or off. You can add more pages later using the AI Page Generator.
Step 3 — Choose Layout: Pick from 4 professionally designed layout styles: Dark Rounded, Minimalistic Plain, Condensed Bold, or Industrial Edge.
Step 4 — Choose Colors: Select from 20 color schemes: Indigo, Ocean, Emerald, Rose, Amber, Midnight, Carbon, Obsidian, Slate, Coral, Violet, Teal, Forest, Burgundy, Navy, Copper, Plum, Arctic, Sand, or Charcoal.
Step 5 — Logo: A logo is auto-generated for your business. You can customize it or skip this step.
Step 6 — Generate: Click Generate to build your site. AI creates all pages with professional content, stock images, navigation, footer, and SEO metadata. Your site will be live within a few minutes.
Dashboard Overview
Your Dashboard shows:
- Total Sites — How many sites you've created
- Active Sites — Sites currently live
- Slots Available — Remaining sites you can create (max 3)
- Site Cards — Each site with quick links to Manage, WP Admin, and the live site
Site Management
Click "Manage" on any site card to open the site management page. It has 6 tabs: Overview, Domain, Plugins, AI Blog, AI Pages and AI SEO.
Overview Tab: Shows your site details — site name, domain, live status, business name and type, template and color scheme used, and quick-action buttons for Visit Site, WP Admin login, and site URL.
Writing a Post
- Go to Manage Site → AI Blog tab
- Click AI Suggest Topics for topic ideas for your business, and click any suggestion to use it
- Or type your own topic (or leave it blank to let AI choose)
- Click Write & Publish: AI writes a full blog post and publishes it to your WordPress site
- You can publish up to 3 posts per day
The Published Posts section shows all your blog posts with titles, publish dates and links.
New Posts Every Month, Automatically
For posts written and published for you every month, add SEO Autopilot. It also fixes your pages, tracks your Google rankings and emails you a monthly report. If you already have it, click Connect This Site in the AI Blog tab.
Adding New Pages
Add new pages to your site at any time using AI.
- Go to Manage Site → Pages tab
- Click the Add Page button
- Enter a Page Name — e.g., "FAQ", "Pricing", "Gallery", "Team"
- Optionally add a Description to guide the AI — e.g., "List our pricing packages with three tiers"
- Or use the Quick Add buttons: FAQ, Pricing, Gallery, Team, Financing, Testimonials, Areas We Serve, Our Process
- Click Generate & Publish
AI creates the full page with professional content, images, and proper formatting. The page is automatically added to your site's navigation menu.
Editing Pages with AI
Edit any existing page using natural language instructions.
- Go to Manage Site → Pages tab
- Find the page you want to edit and click Edit
- Describe the changes you want in plain English. Examples:
- "Change the hero headline to 'Utah's #1 Plumbing Experts'"
- "Add a testimonials section with 3 customer reviews"
- "Remove the pricing section"
- "Replace the hero image with something more modern"
- "Change the background color of the services section to dark"
- AI applies the changes and updates the live page automatically
The editor supports 4 types of changes: Edits (modify content, images, colors, styling), Add Sections, Replace Sections, and Remove Sections.
Monitoring SEO
Monitor and automatically fix SEO issues across your entire site.
- Go to Manage Site → SEO Watcher tab
- Click Scan Now to analyze all pages without making changes
- Or click Scan & Auto-Fix to analyze AND automatically fix issues with AI
What Gets Scanned: Missing or thin meta titles, missing or short meta descriptions, images without alt text, Yoast SEO plugin data completeness.
Your Score: After scanning, you'll see an SEO score out of 100, last scan date, pages scanned, issues fixed count, and a detailed page-by-page breakdown.
Auto-Fix: AI generates missing meta titles, writes compelling meta descriptions, adds descriptive alt text to images, and updates Yoast SEO fields — all automatically.
Custom Domain Setup
Connect your own domain name (e.g., yourbusiness.com) to your website with automatic SSL.
Step 1 — Configure DNS: From Manage Site → Domain tab, add these records at your domain registrar (GoDaddy, Namecheap, Cloudflare, etc.):
- A Record: Name: @, Value: 162.0.234.146
- CNAME Record: Name: www, Value: yourdomain.com
DNS changes usually take 5–30 minutes but can take up to 48 hours.
Step 2 — Verify DNS: Enter your domain name in the Domain tab and click Verify DNS. The system checks if your A record points to the correct server IP.
Step 3 — Connect Domain: Once DNS is verified, click Connect Domain. The system automatically updates your WordPress site URLs, issues a free SSL certificate (Let's Encrypt), and configures the web server. Your site is live at your custom domain with full SSL within 1–2 minutes.
Disconnecting: Click Disconnect in the Domain tab to revert to your default site URL. SSL and server configuration are automatically cleaned up.
Full WordPress Control
Every site is a full WordPress installation with complete admin access.
Logging In: From the Dashboard, click WP Admin on your site card, or from Manage Site click the WP Admin button. You'll be automatically logged in — no password needed.
What You Can Do:
- Posts — View, edit, or delete blog posts (including AI-generated ones)
- Pages — View and manually edit any page using the Gutenberg block editor
- Media — Manage all uploaded images and files
- Appearance — Customize the theme (Twenty Twenty-Four block theme)
- Plugins — View installed plugins including Yoast SEO
- Settings — Configure site title, tagline, permalinks, and more
Common Questions
Do I need any technical skills?
Not at all. Describe your business in plain English, pick a style and colors, and AI builds your entire website. No coding, no design skills, no WordPress knowledge required.
Can I use my own domain name?
Yes. Go to the Domain tab in Manage Site, configure your DNS records to point to our server, verify the DNS, and click Connect. A free SSL certificate is set up automatically.
How does the AI website generation work?
Enter your business name and description. AI detects your industry, recommends pages, and you choose a layout style and color scheme. AI then generates a complete multi-page WordPress website with professional content, stock images, navigation, footer, and SEO — all in a few minutes.
Is hosting included?
Yes. Your website hosting is included. No need to purchase separate hosting or worry about server management.
Can I edit my site after AI generates it?
Yes, in three ways: (1) Use the AI Page Editor to describe changes in plain English, (2) Log into WordPress admin for direct manual editing with the Gutenberg block editor, or (3) Use the AI Page Generator to add entirely new pages.
Will my site work on mobile phones?
Yes. Every site is built with responsive design and works on all screen sizes.
How does the AI Blog work?
In the AI Blog tab, pick or type a topic and click Write & Publish. AI writes the post and publishes it to your site, up to 3 posts per day. For new posts every month automatically, add SEO Autopilot.
How many sites can I create?
Up to 3 sites per account. You can delete existing sites to free up slots for new ones.
Can I change my site's design after creation?
You can edit individual pages using the AI Page Editor, add new pages with the AI Page Generator, and make direct changes in WordPress admin. For a completely different layout or color scheme, create a new site.
What is the SEO Watcher?
It scans every page on your site for missing meta titles, thin descriptions, and images without alt text. Click "Scan & Auto-Fix" and AI automatically generates and applies optimized SEO metadata across your entire site.
How do I get support?
Contact WebSmart Hub support through the website, or use the Support page within the builder.